April 14-17, 2010
Exhibitors shall be fully responsible for compliance with all applicable provisions of the Americans with Disabilities Act (ADA) with regard to their booth space. This includes, but is not limited to, the wheelchair access provisions.
Neither exhibitors nor their representatives may sponsor, host or participate in any educational or marketing activities aimed at meeting registrants other than as part of an official exhibit or meeting program beginning Wednesday, April 14 at 7:00 am and ending Saturday, April 17 at 11:00 pm.
If there is an official meeting activity taking place, including educational activities, exhibit viewing, or social activity, exhibitors are not allowed to host activities during those times.
Exhibitors may host social events, meetings, or educational activities, with approval by Show Management at the following times:
Thursday, April 15, after 7:30 pm
Friday, April 16, prior to 7:00 am
Friday, April 16, after 5:30 pm
Saturday, April 17, prior to 7:00 am
All events hosted by exhibitors during non-program hours must be cleared through the show office. A completed Function Space Request Form must be submitted to the show office to obtain space at any of the official hotels. Show Management will contact the appropriate hotel, which will release the space for exhibitor use. A Function Notification Form must be submitted for all events to be held off-site.
Function Notification and Function Space Request Forms will be included in the exhibitor confirmation packet.
Exhibitor presentations may take place during any hours the exhibit hall is open to registrants.
Exhibitor programs or presentations must be confined to the exhibitor’s booth space. The sound intensity of such activities, as determined by Show Management, must not interfere with the activities of neighboring exhibitors. Show Management reserves the right to determine at what point sound constitutes interference with others and whether it must be discontinued. Exhibitors may be sanctioned if appropriate sound levels are not reasonably maintained.
Programs or presentations are to be straightforward in nature and must avoid the use of sideshow or theatrical gimmicks.
Videotapes and films may be shown provided that screens are placed in the rear of the booth to eliminate congestion in the aisles. Any visual or other transmissions from off-site locations, including tele-surgery, require written permission from Show Management. Request forms for these educational events will be included in your exhibitor confirmation packet and must be completed and returned to the show office by the March 5, 2010.
An exhibit or its products may not be photographed or videotaped without the permission of the legitimate occupants of that booth. Show Management reserves the right to photograph exhibits for society purposes.
All exhibitors must comply with FDA rules regarding display of investigational products. Display of any investigational products is not an endorsement by SAGES or CAGS. To comply with the Food and Drug Administration’s Guidelines on Notices of Availability, any investigational product exhibited or graphically depicted should:
No direct sales are permitted to take place on the exhibit floor, excluding book sales. Orders may be taken and processed for delivery elsewhere, but product may not be conveyed in the exhibit area.
Any display of Class III devices for off-label use must be accompanied by the following statement:
Small token gifts may be distributed with Show Management’s prior approval. Requests to distribute handout items must be submitted in writing, along with a sample, photograph or description of each item. Please submit all such requests by March 5, 2010 on the Giveaway Notification Form provided in the exhibitor kit.