• Deadline Listing
• General Information
• Program Information
• SAGES Support Opportunities
• IPEG Support Opportunities
• Exhibit Dates & Hours
• Marketing Opportunities
• SAGES Industry Night
• Exhibitor List
• Exhibit Hall Floor Plan
• Space Assignment & Fees
• Cancellation & Reduction Policy
• Exhibitor Registration
• Service Contractor Installation & Dismantle
• Installation and Dismantle of Exhibits
• Booth Construction Information
• Insurance & Liability - Security
• Rules and Regulations
• Exhibitor Housing Policies
• Advertising Forms
• Industry Night Sponsorship Form
• Exhibitor Application

Rules & Regulations

Americans with Disabilities Act

Exhibitors shall be fully responsible for compliance with all applicable provisions of the Americans with Disabilities Act (ADA) with regard to their booth space. This includes, but is not limited to, the wheelchair access provisions.

Exhibitor Hosted Events

Neither exhibitors, nor their representatives, may sponsor, host or participate in any educational or marketing activities aimed at SAGES and/or IPEG meeting registrants other than as part of an official exhibit or meeting program beginning Wednesday, April 22 at 7:00 am and ending Saturday, April 25 at 5:00 pm. The exceptions to this rule are: Thursday, April 23 between 5:00 - 7:30 pm for SAGES attendees; Thursday April 23 after 7:30 pm for IPEG attendees, at which times exhibitors may host events, with approval by Show Management. Social/hospitality events held during non-program hours must be cleared through the show office. A completed Function Space Notification Forms must be submitted to the show office to obtain space at any of the official hotels. Show Management will contact the appropriate hotel, which will release the space for exhibitor use.

Function Space Request Forms will be included in the exhibitor confirmation packet.

Exhibitor Programs and Presentations

Exhibitor presentations may take place during any hours the exhibit hall is open to registrants.

Exhibitor programs or presentations must be confined to the exhibitor’s booth space. The sound intensity of such activities, as determined by Show Management, must not interfere with the activities of neighboring exhibitors. Show Management reserves the right to determine at what point sound constitutes interference with others and whether it must be discontinued. Exhibitors may be sanctioned if appropriate sound levels are not reasonably maintained.

Programs or presentations are to be straight forward in nature and must avoid the use of sideshow or theatrical gimmicks.

Videotapes and films may be shown provided that screens are placed in the rear of the booth to eliminate congestion in the aisles. Any visual or other transmissions from off-site locations, including tele-surgery, require written permission from Show Management. Request forms for these educational events will be included in your exhibitor confirmation packet and must be completed and returned to the show office by the February 20, 2009 deadline.

Photography

An exhibit or its products may not be photographed or videotaped without the permission of the legitimate occupants of that booth. Show Management reserves the right to photograph exhibits for society purposes.

Display of Investigational Products

All exhibitors must comply with FDA rules regarding display of investigational products. Display of any investigational products is not an endorsement by SAGES or IPEG. To comply with the Food and Drug Administration’s Guidelines on Notices of Availability, any investigational product exhibited or graphically depicted should:

• Contain only objective statements about the product.
• Contain no claims of safety, effectiveness or reliability.
• Contain no comparative claims to other marketed products.
• Be displayed solely for the purpose of obtaining investigators.
• Be accompanied by directions for becoming an investigator and list of investigator responsibilities.
• Display a statement: “Caution—Investigational Device—Limited to Investigational Use” (or similar statement) in prominent size and placement.

Direct Sales on Exhibit Floor

No direct sales are permitted to take place on the exhibit floor, excluding book sales. Orders may be taken and processed for delivery elsewhere, but product may not be conveyed in the exhibit area.

Display of Class III Devices

Any display of Class III devices for off-label use must be accompanied by the following statement:

• Display of this device for off-label use is not endorsed by SAGES or IPEG.

Gifts and Giveaways

Small token gifts may be distributed with Show Management’s prior approval. Requests to distribute handout items must be submitted in writing, along with a sample, photograph or description of each item. Please submit all such requests by February 20, 2009 on the Giveaway Notification Form provided in the exhibitor kit.