• Deadline Listing
• General Information
• Program Information
• SAGES Support Opportunities
• IPEG Support Opportunities
• Exhibit Dates & Hours
• Marketing Opportunities
• SAGES Industry Night
• Exhibitor List
• Exhibit Hall Floor Plan
• Space Assignment & Fees
• Cancellation & Reduction Policy
• Exhibitor Registration
• Service Contractor Installation & Dismantle
• Installation and Dismantle of Exhibits
• Booth Construction Information
• Insurance & Liability - Security
• Rules and Regulations
• Exhibitor Housing Policies
• Advertising Forms
• Industry Night Sponsorship Form
• Exhibitor Application

Insurance and Liability

The Exhibitor assumes entire responsibility and liability for losses, damages and claims arising out of injury to any person, or any loss of, or damage to property when such loss, damage or injury is in any way connected to the exhibitor’s participation in the exhibition. Exhibitors shall indemnify and hold harmless SAGES, IPEG and Show Management, their officers, directors, agents, members and employees and, the designated convention facilities, their agents, and employees from any and all such losses, damages and claims. Exhibitors agree to protect, save, and keep Surgical Spring Week Show Management and Phoenix Convention Center forever harmless from any damage or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor, or its agents, as well as strictly to comply with the applicable terms and conditions contained in the agreement between the Phoenix Convention Center and SAGES and IPEG regarding the exhibit premises, and further, an exhibitor shall at all times protect, indemnify, save and keep harmless Surgical Spring Week Show Management and the Phoenix Convention Center against any and all loss, cost, damage, liability or expense arising from, or out of, or by reason of said exhibitor’s occupancy and use of exhibit premises or part thereof. Though security is provided by Show Management, the furnishing of such security shall not be deemed to effect the non-liability SAGES, IPEG or Show Management, their members, officers, representatives or the official service contractors or the Phoenix Convention Center to modify in any way the assumptions or risk provided herein. If any part of the exhibit hall is damaged or destroyed in such a way as to prevent SAGES, IPEG or Show Management from allowing an exhibitor to occupy its assigned space during any portion of the exhibition, or if same is prevented by strikes, Acts of God, national emergency, or other causes beyond the control of SAGES, IPEG or Show Management, exhibitors will be charged for space during the time it was or could have been occupied; and exhibitors hereby waive any claim against SAGES, IPEG or Show Management, their members, directors, agents or employees for losses or damages that may occur due to such inability to occupy assigned space.

Security

Show Management will furnish security staff to be on duty in the exhibit hall when exhibits are closed, but the safekeeping of the exhibitor’s property shall remain the responsibility of the exhibitor at all times. Exhibitors may hire additional security personnel for their booths. Complete information for obtaining security services will be provided in your exhibitor confirmation packet.
SAGES, IPEG and Show Management assume no responsibility for any losses sustained by exhibitors.

Care of Building

Nothing shall be affixed to walls, drapes, electrical outlets, etc., by the use of nails, tacks, staples, or scotch tape. Where food and liquids are displayed there must be suitable floor coverings to protect facility property. Any damage to facility property through carelessness of exhibitors or their employees or agents will be the financial responsibility of the exhibitor causing such damage.

Fire Precautions

No combustible decoration, such as crepe paper, tissue paper, cardboard, or corrugated paper, shall be used by Exhibitors in the Exhibit Halls at any time during the exhibition. All packing containers, excelsior, and wrapping paper, which must be flame proof, are to be removed from the floor and must not be stored under tables or behind displays. All muslin, velvet, or any other cloth decorations, must withstand a flameproof test. All materials and fluids that are flammable are to be kept in safety containers. Open flame, butane gas, oxygen tanks, etc. are not permitted without permission of the Phoenix Convention Center. No obstructions shall be placed in any aisle, passageway, lobby or exit leading to any fire extinguishing appliance. Direct passageways leading to any fire alarm or telegraph communication must be kept free of any obstructions. A complete set of applicable fire regulations will be included in the exhibitor kit sent by Freeman Decorating.